How to Set-up your Email Signatures

by Jeremy Powers on June 14, 2010

Since my post yesterday, I have had a few requests for help setting-up email signatures.  Here are instructions for the most common email managers:

Microsoft Outlook

  1. Open a new mail window
  2. Click the “signature” menu
  3. Scroll Down to “signatures”
  4. Click “new”
  5. Type a name to call this signature (ie, John’s work)
  6. Type or paste the signature you want to use in the text box provided (I recommend building your signature in MS-Word and copying it, particularly if you want to use a logo image)
  7. Use the drop down arrows on the right side to determine when you want a signature to be automatically inserted for you
  8. Save and close

Blackberry Applications

  1. Press the menu key
  2. Scroll until you find “Setup” and select
  3. Scroll until you find “Email Settings” and select
  4. Select the email account you want to add a signature to, press the menu key, select edit
  5. Scroll down until you find the signature box
  6. Type the signature you want to use (text only, as with most blackberry messages) (be sure to include a “thanks” or other closing)
  7. Scroll down and select “save”
  8. You will be prompted for your email account password, enter it
  9. DONE (close out of the set-up menu)

Taking the 5 minutes necessary to set-up your email signatures will save you time everyday, and your consistent use of the same signature files can reinforce your brand.

Author Note:  This post was originally published on May 27, 2010.

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